YOUNGSTOWN STATE UNIVERSITY ACADEMIC SENATE BY LAWS

Academic Senate By Laws 050112 Amended 090413 — PDF of Bylaws

Approved May 1, 2012; Amended September 4, 2013

BYLAW 1 PURPOSE
The purpose of these Bylaws is to provide for the orderly implementation of the provisions of the Charter; to provide for the mechanical means of perpetuating the Senate and its responsibilities to the University community; and to assure an orderly transition between academic years.

BYLAW 2 ELECTION AND BALLOTING PROCEDURES
Except as provided in Article V, Section 2 (f) and Article VI, Section 1 of the Charter, and Bylaw 2, Section 2 (b) all elections and balloting shall be under the jurisdiction of the Elections and Balloting Committee and shall be conducted in the following manner:

Section 1. General Policies

  • (a) All disputes relative to counting and reporting of ballots shall be resolved by the Elections and Balloting committee and their determination shall be final. Disputes arising from procedural matters shall be referred to the Charter and Bylaws Committee for its interpretation.
  • (b) No person shall count ballots in any election where he or she is a candidate.
  • (c) Forms for nominating candidates to open Senate offices and committees will be sent to all senators by the end of the first week of the academic year. Forms to invite nominations may be distributed and collected electronically. In addition, nominations may be made from the Senate floor at the organizational meeting. All nominations must be confirmed. All persons nominated shall have the opportunity to appear on a subsequent electoral ballot. In all elections, every effort will be made to secure at least twice the number of nominees as there are positions. For elected chartered committees, confirmation of candidacy and eligibility for election shall be made by the Elections and Balloting Committee.
  • (d) Faculty and student members may serve on more than one committee.

Section 2. Tellers

  • (a) For each election or balloting the Elections and Balloting Committee may appoint tellers in sufficient numbers to expeditiously conduct the elections and balloting.
  • (b) At a meeting of the Academic Senate when a written ballot is utilized, the Chair of the Elections and Balloting Committee, or a member of that committee, or in their absence, the Chair of the Senate, will appoint sufficient tellers to distribute ballots, collect, and tally the same, and report the results to the Chair of the Senate. The Chair of the Senate, or the Chair of Elections and Balloting, will announce the results.

Section 3. Ballots

  • (a) The Elections and Balloting Committee shall is responsible for the preparation of all ballots and their distribution to the appropriate electorate. Unless otherwise specified, all balloting shall be completed and closed within ten calendar days from the date of physical or electronic mailing and shall be by closed mail ballot. Prior to the electronic distribution of ballots, the distribution list will be reviewed and measures taken to ensure all members receive ballots. The Chair of the Elections and Balloting Committee, in conjunction with the Senate Executive Committee, will agree upon the platform used for the electronic balloting process used for elections in addition to any changes in that process.
  • (b) On all election ballots, with the exception of those for At-Large Senators, the names shall be listed in alphabetical order. On ballots for At-Large Senators the order of names shall be determined by the drawing of lots of nominees’ names by the college’s Election and Balloting Committee representative.
  • (c) All ballots must include a statement about the maximum number for which to vote, which is equivalent to the number to be elected and instructions for returning the ballot. For those ballots where a normal alphabetical order is not used, the ordering system used shall be identified. Ballots shall be distributed, collected, and counted in such a manner as to protect the privacy of the vote.
  • (d) The Elections and Balloting Committee will announce the results of all elections and balloting under its jurisdiction by a memo to the appropriate electorate and by its report to the Senate. A complete record of the results of the election, signed by the tellers, shall be retained for the duration of the longest term of office being contested and for a period of one year in any balloting not involving an election. The Elections and Balloting Committee will also retain the original paper ballots or an electronic and printed copy of the electronic ballot results for a period of thirty days after any results are announced in the Academic Senate. The ballots may be inspected by an interested member of the University community and such inspection will be supervised by a member of the Elections and Balloting Committee.
  • (e) Data from all Senate elections will be stored electronically in a permanent database that is accessible to the Chair and members of the Elections and Balloting Committee. In order to maintain the integrity of the date to be electronically stored, all data will be electronically stored and backed-up in a secure environment. Data can be accessed and reviewed in the presence of the authorized members of the Elections and Balloting Committee.

Section 4. Balloting Disputes

  • The Elections and Balloting Committee will resolve all balloting disputes, the determinations of which are final.

Section 5. Ties

  • The tellers will resolve all ties by drawing lots. This shall be noted in their report. Runoff elections will only be conducted for the position of Senate Chair, as described in Bylaw 4, Section 1 (c).

Section 6. Reporting Results of Elections and Balloting

  • The Elections and Balloting Committee shall make public the results of all elections and balloting under its jurisdiction. A complete record of the results shall be retained for the duration of the longest term of office being contested in each election, and for a period of one year in any balloting which does not involve an election. All paper ballots or a printed copy of the itemized results of the electronic ballots will be retained by the Elections and Balloting Committee for a period of thirty days following the date of publication of results. The ballots may be inspected by any interested member of the University community, and such inspection shall be supervised by a member of the Elections and Balloting Committee.

BYLAW 3 ELECTION OF FACULTY SENATORS
Section 1.

  • (a) All persons who meet the definition of faculty, as provided in Article II, Section 3 of the Charter, are eligible for election to the Senate.
  • (b) The academic department and college of the faculty member are determined by the Elections and Balloting Committee.

Section 2. Apportionment of Faculty Seats

  • As provided in the Charter, Article III, Section 2 (c), each college is assigned four seats, the total sum of which will be deducted from seventy. The remainder shall be apportioned among the various colleges in proportion to the percentage of Faculty departmental assignments in each college determined as of November 1 from budget data provided by the office of Institutional Research. The Elections and Balloting Committee will compute these percentages and shall then calculate the number of additional seats apportioned to each college based upon these percentages.

Section 3.

  • (a) A faculty member will become a nominee in either a departmental or at-large election, or both, by self-nomnation or acceptance of a nomination by another. All nominees must either sign the signing a written request form, or consent electronically to a nomination which has been distributed by the Elections and Balloting Committee, or by assenting electronically to a nomination.
  • (b) A faculty member who is currently a departmental senator with one year remaining of a two-year term may run for an at-large position on the Senate. If elected as an at-large senator, that person must resign as departmental senator.

Section 4. Election Procedures

  • (a) Time of Elections

(1) Departmental Elections shall be conducted and the results certified by the tellers and reported to the Elections and Balloting Committee by March 15.
(2) College At-Large Elections shall be held in any college when the total number of seats assigned to that college exceeds the number of academic departments in that college. Such elections shall be conducted and the results certified by the tellers and reported to the Elections and Balloting Committee by April 15.

  • (b) Term of Office

The term of office for departmental Senators shall is two years, beginning August 15, and for at-large Senators, one year, beginning August 15.

  • (c) Balloting

The Elections and Balloting Committee directs, conducts, and supervises all balloting. In the event that a faculty member is unable to fulfill a term, the Chair of the Elections and Balloting Committee will consult with the Chair of the Academic Senate to determine how the position is to be filled.

Section 5. Organizational Meeting of the Senate

  • The duties and responsibilities of all senators shall begin with first scheduled meeting in September, which is called by the Chair of the Senate, or, if unavailable, by a member of the Executive Committee. The first order of business for this meeting shall be the nomination of the Chair of the Senate and nomination of the members of the Charter and Bylaws Committee.

BYLAW 4 OTHER ELECTIONS
Section 1. Chair of the Senate

  • (a) All Senate members are eligible for election as Chair of the Senate.
  • (b) The Elections and Balloting committee is responsible for seeking nominations for the position of Chair of the Senate and for the proper conduct of the election, the results of which are announced no later than seven calendar days prior to the scheduled November Senate meeting.
  • (c) The successful candidate shall have a majority of valid votes cast. If no candidate obtains a majority, a run-off election shall be held between the two candidates receiving the most votes. In the event of a tie, the run-off candidate will be determined by drawing lots. The term of office of the Chair and Vice Chair will be for one year beginning at the conclusion of the December Senate meeting or, in the absence thereof, on December 1.
  • (d) The runner-up shall be designated as the Vice Chair.

Section 2. The Elections and Balloting Committee

  • (a) All faculty members eligible for Senate election in a given college shall be eligible for election to the Elections and Balloting Committee for that college.
  • (b) The Elections and Balloting Committee shall be responsible for seeking nominations from the faculty of each college and for the proper conduct of the election in each college.
  • (c) The term of office for the members of the Elections and Balloting Committee shall be two years, beginning August 15.

Section 3. The Charter and Bylaws Committee

  • (a) Anyone eligible for Senate membership shall be eligible for election to the Charter and Bylaws Committee.
  • (b) The Elections and Balloting committee shall be responsible for seeking nominations for vacant positions on the committee and for the proper conduct of the election.
  • (c) The term of office for members of the Charter and Bylaws Committee shall be two years, beginning October 1.

Section 4. The Executive Committee

  • (a) Faculty members

(1) All Senate members from a given college, except the current Executive Committee member from that college (providing he or she is completing a full term) shall be eligible for election to the Executive Committee.
(2) After the election of faculty to the Senate, the Elections and Balloting Committee shall be responsible for seeking nominations from the Senators to be seated in the Fall semester from the appropriate colleges, and for the proper conduct of the elections of
the Executive Committee members from those colleges by May 1.
(3) College representatives shall be elected to the Executive Committee for three year terms beginning August 15. Elections shall be on a rotating basis for the following terms:
2009-2012: College of Liberal Arts and Social Sciences; College of Creative Arts and Communication
2010-2013: College of Health and Human Services; College of Business Administration
2011-2014: College of Science, Technology, Engineering, and Mathematics; College of Education
2012-2015: College of Liberal Arts and Social Sciences; College of Creative Arts and Communication
2013-2016: College of Health and Human Services; College of Business Administration
2014-2017: College of Science, Technology, Engineering, and Mathematics; College of Education and so on.

  • (b) Administrative and Student Members

(1) As provided in Article IV, Section 2, (c) (1)(A)(ii) and (iii), the Administrative and student Senators selected for the forthcoming Senate shall meet separately in the Spring, if possible, but no later than August 15, to elect from themselves one administrative and one student Senator to serve as members of the Executive
Committee.
(2) The term of office for administrative and student Senators of the Executive Committee shall be one year, beginning August 15.

Section 5.

  • The chair of all elected chartered committees shall be elected annually by the committee at their organizational meeting. The organizational meeting shall be called by the member whose name is first alphabetically, or by an individual designated by the Chair of the Academic Senate.

Section 6. The Ohio Faculty Council

  • (a) There will be two representatives to the Ohio Faculty Council: the Chair of the Senate and one representative elected at-large from the University. In addition, an alternate representative to the Ohio Faculty council will be elected. The alternate will represent the Academic Senate at any meeting of the Ohio Faculty Council that either the Chair or at-large representative is unable to attend.
  • (b) Anyone eligible for Senate membership shall be eligible for election as an at-large or alternate representative.
  • (c) Candidates for both the at-large and alternate representative shall be nominated at the organizational meeting of the Senate and shall be elected by mail ballot.
  • (d) The term of the at-large and alternate representative shall be two years beginning October 1.

BYLAW 5 DUTIES OF SENATE OFFICERS

Section 1. Chair (and Vice Chair)

  • The Chair shall preside at all Senate meetings and perform such other duties as are required. The Chair shall be responsible for the communication of all Senate action to the Administration. In the event the Chair is temporarily unable to preside, the Vice Chair shall preside. In the event the Chair resigns or is unable to perform the duties, the Vice Chair shall assume the Chair. The Chair shall ensure that an updated copy of the Charter and Bylaws of the Academic Senate is available.

Section 2. Secretary

  • The Secretary shall be responsible for the circulation of materials as prescribed in Article III, Section 5 (c) of the Charter. The secretary shall maintain a permanent file of the results of all balloting. At all Senate meetings the Secretary shall maintain a record of attendance as evidenced by signatures of members. A summary of attendance shall be distributed prior to the at-large elections each year. All proceedings of the Senate shall be published within seven calendar days after the Senate meeting and distributed in the same manner as the agenda. Both agenda and minutes shall be available electronically through the Academic Senate website.

Section 3. Parliamentarian

  • The parliamentarian shall advise the chair, upon request, on all matters pertaining to proper parliamentary procedures.

BYLAW 6 APPOINTED CHARTERED COMMITTEES
Section 1. Appointed Chartered Committees and Subcommittees, General Provisions:

  • (a) The membership of each committee and subcommittee, except for the Professional Conduct Committee, shall include faculty members, administrative members, and student members. In addition to nonvoting ex officio members, (as stipulated below in Section 2), all administrative members, except for the Student Academic Grievances

Subcommittee and the Professional Conduct Committee, shall be         nonvoting members. Quorum shall consist of a simple majority of           the voting and nonvoting membership, except for the                             Professional Conduct Committee

 

  • (b) Committee and subcommittee members shall be selected as follows:

(1) Faculty members, congruent with provisions in Section 2, shall be appointed by the Senate Executive Committee, except for the Professional Conduct Committee.
(2) Administrative members, congruent with provisions in Section 2, shall be appointed annually by the President of the University.
(3) Student members, congruent with provisions in Section 2, shall be appointed by the Student Government Association.
(c) Except for the Student Academic Grievances Subcommittee and for the Professional Conduct Committee, the committee (subcommittee) chair shall be elected annually by the membership at the organizational meeting from among the faculty and student voting membership. Members may not be elected as chairs of committees to which they are assigned, ex officio, as liaison members. The organizational meeting shall be called by the member whose name is first alphabetically, or by an individual designated by the
Chair of the Academic Senate..
(d) The committee (subcommittee) chair shall have the responsibility for reporting on the work of the committee (subcommittee) to the Academic Senate as necessary, but no less than once annually. The committee (subcommittee) chair shall be privileged to offer motions on the floor of the Senate on behalf of the committee (subcommittee).
(e) Length of term for faculty members on chartered committees and subcommittees shall be established by the Senate Executive Committee. Vacancies shall be made known to the Senate Executive Committee and filled by the appropriate appointing body or officer,
at the initiation of the Senate Executive Committee. The latter committee shall make known to the Academic Senate the names of all committee and subcommittee members, as well as the names of chairs, once elected.

Section 2. Appointed Chartered Committees and Standing Subcommittees, Composition of and Charges to:

  • (a) Academic Programs Committee

(1) The committee shall be composed of eight faculty members, with representation from each undergraduate college, one academic advisor, and one undergraduate student. There shall also be one representative of administration, one representative
from enrollment services, the chair of the Undergraduate Curriculum Committee, and the Director of the Individualized Curriculum Program, all of whom are nonvoting ex officio members.
(2) The responsibility of the Academic Programs Committee shall include the examination and processing of proposals for new programs (including program options/tracks), change in existing programs, or termination of existing programs, as such proposals are forwarded by the undergraduate colleges of the University.
The committee will develop procedures for submitting proposed new programs or changes /terminations of existing programs and prominently publish such procedures on the Academic Senate website.

  • (b) Undergraduate Curriculum Committee

(1) The committee shall be composed of eight faculty members, with representation from each undergraduate college, one academic advisor, and one undergraduate student. The University Director of Enrollment Services and the chair of the Academic Programs Committee are nonvoting ex officio members.
(2) The responsibility of the Curriculum Committee shall include the examination and processing of proposals for new courses, changes in existing courses, deletion of courses, as such proposals are forwarded by the undergraduate colleges of the University. The committee will develop procedures for submitting proposed new courses or changes/deletions to existing courses and prominently publish such procedures on the Academic Senate website.

  • (c) Honors Committee

(1) The committee shall be composed of eight faculty members with representation from each undergraduate college of the University, two undergraduate students who are, or have been, enrolled in honors courses, and two representatives from administration, one of whom shall be the Director of the Honors Program, who are
nonvoting ex officio members.
(2) The committee shall be responsible for making recommendations to the AcademicSenate as to policy related to honor courses and programs. The committee shall haveauthority to approve an honors section of any course currently listed in the YSUBulletin. Such approval shall not be subject to further approval by the University
Curriculum Committee.

  • (d) Integrated Technologies Committee

(1) The committee shall be composed of eight faculty members with representativesfrom each undergraduate college of the University and two undergraduate students,all of whom shall be voting members. Non-voting members shall be two academicdeans, the University Librarian, the Director of the Computer Center, the Director ofMedia Services and two members to represent such areas as the Creative Arts andCommunication Materials Center, Foreign Language Laboratory, EducationCurriculum Resource Center, Telephone, Electronic Maintenance Services, MailRoom, Writing Center, Reading Laboratory and Mathematics Assistance Center.
(2) The committee shall be responsible for making policy recommendations to theAcademic Senate concerning faculty and student use of, acquisition of, andaccessibility to instructional and research technologies. This shall include computingand networking hardware and software; video, audio, and text materials; access to anddistribution of electronically stored and transmitted data; support, maintenance, andtraining; and classroom and laboratory design. This committee has no policy responsibility for the content or format of materials acquired by Maag Library; however, it does have policy responsibility for the electronic compatibility of such materials within the existing computing infrastructure.

  • (e) Library Committee

(1) The committee shall be composed of eight faculty members with representation from each undergraduate college of the University and two undergraduate students all of whom shall be voting members. Non-voting members shall be four representatives
from administration, one of whom shall be the University Librarian, as ex officiomembers.
(2) The committee shall be responsible for making recommendations to the AcademicSenate concerning policy related to faculty and student instructional and research useof Maag Library. This responsibility shall include the making of recommendations concerned with allocation of budgeted resources for the acquisition of all instructional and research materials for Maag Library.

  • (f) Academic Research Committee

(1) The Committee shall be composed of eight faculty members, with representation from each undergraduate college of the University; one undergraduate student; three representatives from administration, one of whom shall be the Dean of the School of
Graduate Studies.
(2) The committee shall be responsible for making recommendations to the Academic Senate as to general policy related to both internally and externally supportedresearch.

  • (g) Academic Standards Committee

(1) The committee shall be composed of eight faculty members, with representationfrom each undergraduate college of the University; two undergraduate students; tworepresentatives from administration, including one undergraduate college Dean; one
academic adviser; and ex officio, as liaison members, the chairs of the AcademicPrograms and the Undergraduate Curriculum Committees.
(2) The committee shall be responsible for making recommendations to the AcademicSenate as to policy related to academic standards. This responsibility shall includethe making of recommendations concerned with University general requirements,undergraduate college degree requirements; the grading system honors criteria for
deans list and graduation.

  • (h) Student Academic Affairs Committee

(1) The committee shall be composed of eight faculty members, with representation from each undergraduate college of the University; six undergraduate students, with representation from each college of the University; two representatives from administration; and, ex officio, as liaison member, the chair of the committee’s standing subcommittee.
(2) The committee shall be responsible for making recommendations to the Academic Senate as to policy related to the academic sector of student affairs. This responsibility shall include the making of recommendations concerned with policies related to general University undergraduate admissions; registration; orientation of students, academic advisement; student retention; and violations of the regulations governing student academic honesty.
The committee shall be responsible for hearing appeals of the Student Grievances Subcommittee actions when there are allegations of procedural violations and returning the case to the Student Grievances Subcommittee for rehearing when the
Student Academic Affairs Committee determines there were procedural violations. If the Student Academic Affairs Committee determines there were procedural violations a second time, the Student Academic Affairs Committee will hear the case and render
the final verdict.

  • (h-i) Student Academic Grievances Subcommittee

(1) The subcommittee shall be composed of six faculty members, with representationfrom each undergraduate college of the University; six undergraduate students, withrepresentation from each college of the University; and the Provost or designee. TheProvost or designee will chair the subcommittee, maintain all records, only vote in
case of a tie, and serve as liaison member to the parent Student Academic AffairsCommittee.
(2) The subcommittee shall hear and determine cases involving undergraduatestudents accused of academic dishonesty as well as undergraduate student academicgrievances. The subcommittee shall hold hearings that follow due process proceduresthat will be developed by the Vice President–Student Affairs and approved by theAcademic Senate; and shall have the power to issue disciplinary sanctions. Thesubcommittee shall have the power to mandate a grade change only in the cases ofacademic dishonesty or when the instructor materially deviates from the grading scaleor weight distribution indicated on the course syllabus to the detriment of an
individual student or the entire class. The subcommittee shall have the power tomandate a grade change after holding a due process hearing and after consulting withthe affected department.
a. No members of the subcommittee will hear a case directly affecting them. Theappropriate body will appoint a temporary substitute for that case.
b. A student and/or instructor may be accompanied by a representative of his orher choice in any hearing.
c. If an instructor refuses to or cannot participate in the formal grievance ordiscipline procedure, the appropriate department will provide a substitute whowill exercise all the rights and responsibilities of the instructor.
d. The student must file a grievance prior to the last day of the final examinationsduring the subsequent semester.
e. Except for cases in which the subcommittee has the power to mandate a gradechange, the teacher of record shall have the power to assign a final grade.
f. The subcommittee may consider intent in making its determinations.
g. In any disciplinary case exonerating the student, the record will be removedfrom the student’s conduct file.
h. A student or instructor may appeal to the Student Academic Affairs Committeeonly allegations of procedural violations.
(3) The subcommittee shall be responsible for making recommendations to the parent
committee, and to the Academic Senate, as to policy related to student academicgrievances. This responsibility shall include the development and adoption, subjectto approval by the Academic Senate, of rules and procedures for the processing ofstudent academic grievances.

  • (j) Academic Events Committee

(1) The committee shall be composed of eight faculty members with representationfrom each undergraduate college of the University, two undergraduate students, andtwo representatives of the administration, all of whom shall be voting members.
(2) The committee shall be responsible for making recommendations concerningpolicy governing academic events such as graduation ceremonies, honorsconvocations, inaugural ceremonies, and recommend candidates for honorary degreesand commencement speakers to the University’s President. This committee will also
develop a rank-order list of candidates to serve as macebearer for graduationceremonies and like events.

  • (l) Professional Conduct Committee

(1) The committee shall be composed of six (6) tenured faculty, one (1) from each undergraduate college appointed by the chair of the Academic Senate, and six (6) professional/administrative employees appointed by the President of the University. At least two (2) tenured faculty members of the Committee shall be regular members of the graduate faculty. Members of the Committee shall serve for staggered three (3) year terms. Initially two (2) faculty members and two (2) non-faculty members shall be appointed for a one (1) year term, two (2) faculty members and two (2) non-faculty members shall be appointed for a two (2) year term, and two (2) faculty members and two (2) non-faculty members shall be appointed for a three (3) year term. The committee shall elect its own chairperson who shall serve a three (3) year term as chairperson and member. The Committee shall operate under majority rule, and a quorum shall consist of seven (7) members.
(2) The committee shall be responsible for addressing the allegations of professional misconduct pursuant to Policy 9006.1 in the University Guidebook.

BYLAW 7 ELECTED/APPOINTED CHARTERED COMMITTEES
Section 1. The General Education Committee

  • (a) The membership of the General Education Committee shall consist of fourteen members including: six faculty members with one elected by faculty from each undergraduate college; one representative from each of the model categories (essential skills, natural science, artistic and literary perspectives, societies and institutions, personal and social responsibilities) to be appointed by the Provost and subject to ratification by the Senate Executive Committee; two students appointed by the Student Government Association; and the Coordinator of General Education. The Coordinator of General Education shall chair this committee.
  • (b) The term of service for the six college representatives shall be for three years, with two members selected each year. Initially, members are to be selected on a staggered term basis. The term for those appointed by the Provost shall be three years. Initially, the appointment will be on a staggered basis with a subsequent cycle of two the first year, two the second year, and one in the third year. Elected and appointed members may not serve more than two consecutive terms. The two students will be appointed each year by the Student Government Association.
  • (c) The General Education Committee shall review and recommend policies regarding general education to the Academic Senate. The General Education Committee shall review and approve for general education certification course proposals designed to satisfy the general education goals. It shall also develop course implementation policy, criteria, and procedures and present same to the Senate for approval. Policies and procedures will be prominently published on the Academic Senate website, and/or a link on the Senate website will be placed for individuals to access the appropriate information.
  • (d) The General Education Committee shall develop assessment plans and procedures for general education courses to determine if they are meeting the defined goals.
  • (e) The General Education Committee shall place the approved courses into the GER program and serve as an advisory body to the Coordinator of General Education.

BYLAW 8 COMMITTEE MEETINGS AND MINUTES
Section 1.

  • All Senate Committees shall meet at least twice during every semester of the academic year, shall record minutes of their meetings, and shall distribute copies of their approved minutes to the Executive Committee, the University Librarian, and other persons designated by the Executive Committee.

Section 2.

  • In all cases where other specific rules have not been approved by the Senate, Roberts’ Rules of Order will apply to all committee business.

BYLAW 9 VACANCIES
Section 1. Determination

  • (a) Upon notification or discovery by other means, the Elections and Balloting Committee shall determine the fact of vacancy and the nature of such vacancy, and shall proceed to fill such vacancy on either a permanent or temporary (involving a period of one semester or longer) basis, as specified herein.
  • (b) The Elections and Balloting Committee shall maintain records of balloting results for all elected Senate positions for the purpose of determining the basis for filling such vacancies as might occur.

Section 2. Filling Vacancies and Certifying Memberships

  • (a) A vacancy among the elected Faculty Senators or on an elected chartered committee shall be filled by the unelected candidate who received the highest number of votes in the election in which the vacated member was elected, as certified by the Elections and Balloting Committee. In the case of a tie, the Elections and Balloting Committee shall conduct a drawing of lot to decide the appointment.
  • (b) Appointments to fill vacancies shall terminate upon the return of a person being replaced or upon the expiration of the term of office, whichever comes first.
  • (c) The Elections and Balloting Committee shall report the filling of a vacancy to the Executive Committee.

Section 3. Other Faculty Vacancies

  • The matter of such vacancies as not here provided for shall be referred to the Executive Committee of the Senate for disposition.

Section 4. Non-Faculty Vacancies

  • Administrative or student vacancies in the Senate or its subsidiary bodies shall be filled by the appropriate individual or body and in a manner consistent with the provisions of Article III in the Charter of the Academic Senate.

Section 5.

  • The Executive Committee shall report the filling of all vacancies at the next Senate meeting.

BYLAW 10 ORDER OF BUSINESS AT SENATE MEETINGS
The order of business at all Senate meetings, except the organizational meeting, shall be:
1) Call to order
2) Approval of the minutes of the last meeting
3) Report of the Charter and Bylaws Committee
4) Report of the Executive Committee
5) Report of the Elections and Balloting Committee
6) Reports of other Senate committees
7) Unfinished business
8) New business
9) Adjournment

BYLAW 11 RULES OF ORDER
Section 1.

  • The rules of order specified in the latest edition of Roberts’ Rules of Order Newly Revised (Scott, Foresman and Company) shall govern where applicable, provided that they are in accord with this Charter and Bylaws, and except as they are superseded by the standing rules specified by this Bylaw or by resolution of the Senate concerning the conduct of its business at a particular meeting.

Section 2.

  • Any member of the University community shall have the right to address the Senate, provided he or she has notified the chair, in writing, of his or her intent, and has arranged with the chair for a suitable time at which he or she may be recognized. A member or guest of the Senate may speak at such times as he or she is recognized by the chair.

Section 3.

  • All meetings of the Senate, its committees and subcommittees shall be open in accordance with State of Ohio Open Meetings Laws and the exemptions specified therein.

Section 4.

  • Senate business shall be conducted by informal consideration, except following affirmation of a motion “to consider formally.” Closure of debate, nevertheless, may still be ordered by a two-thirds majority.

Section 5.

  • An adjourned meeting shall be ordered for the next meeting of the Senate in either of the following circumstances:
  • (a) When the conduct of the Senate’s business is terminated by the loss of a quorum.
  • (b) When the conduct of the Senate’s business is terminated by the arrival of a predetermined time of adjournment, in the absence of a motion to extend the limits of debate, except upon the majority rejection of the privileged motion “to fix the time to which to adjourn.”

Section 6.

  • Upon a ruling of the chair in response to an appeal by any Senate member, an action of the body shall be declared null and void if, in the procedures by which such action was taken, either these standing rules or applicable parliamentary procedures have been violated. Such appeal may be made either during the meeting in which such action was taken, following the affirmation of a motion to adjourn, or at any time before the next meeting of the body. The ruling of the chair must be made no later than the beginning of the subsequent meeting.

Section 7.

  • A roll call vote may be ordered by a vote of one-fifth of the total membership of the Senate. The procedure to be followed will be as specified in Roberts’ Rules of Order.

BYLAW 12 AMENDMENTS
Section 1.

  • Proposed amendments to the Bylaws shall be first submitted or referred to the Charter and Bylaws Committee.

Section 2.

  • A proposed amendment to the Bylaws shall be mailed by the Secretary of the Senate to the Senate membership at least one week prior to its being submitted to the Senate for consideration.

Section 3.

  • At the meeting of the Senate at which the Amendment is to be considered, the Charter and Bylaws Committee chair shall place the Amendment before the Senate. With affirmative majority vote of the Senate, and in the absence of a challenge during the challenge period, the amendment shall become effective.

Leave a Reply

Your email address will not be published. Required fields are marked *

ADA Compliance